The Quaker Heritage Center of Wilmington College collects items associated with or manufactured by individual Friends or Quaker families from the Miami Valley/Southwest Ohio/Wilmington Yearly Meeting region. Items for the collections are also subject to the following criteria: state of preservation, degree of rarity, representativeness of Quaker culture, aesthetic merit, associations with Wilmington College, representativeness of the outstanding activeness of prominent Friends, and ability of the staff and collection adequately to preserve and/or restore, care for, and exhibit materials.
Items are acquired through donation, exchange, or purchase. Selection of materials, including acceptance of gifts for the collection, rests with the Director.
All objects will be accessioned, cleaned (if necessary), preserved (if necessary), stored, and exhibited with strict attention to professional museum standards by Center staff or an appropriately trained volunteer.
The financial resources of
Upon donation, all gifts become the sole property of the
Donors will be asked to complete a Donor Conditions form at the time of the gift. This form will address the issues of use (Is use restricted in any way? Do you wish to close all or any part of the materials for a specified period of time?); copyright, publication, or reproduction; and waiver or removal of conditions. The donation process will be finalized by completion of a Deed of Gift form by the donor and the Center Director.
Authority to purchase items rests with the Quaker Heritage Center of Wilmington College Board of Visitors. This group will make recommendations on the advisability of purchasing an item, a limit for spending, and who will be the spokesperson for the offer (i.e., a member of the Board of Visitors or the Center Director).
All objects accepted in the collection will be accessioned and recorded using the PastPerfect database system by Center staff or an appropriately trained volunteer. Center staff will establish a maintenance schedule for the object at the time of storage. All objects will be stored in the Center’s climate-controlled and secure storage space. Center staff or an appropriately trained volunteer will carry out continued maintenance of the object.
· For information on collection access, please see the Collections Security/Access Policy.
· For information on photography and replication of the collection, please see the Photography and Filming Policy – Personal Use, and Photography and Filming Policy – Scholarly Use.
· For information on lending and borrowing, please see the Outgoing Intramural Loans, Outgoing Loans to Other Institutions, Incoming Intramural Loans, and Incoming Loans from Other Institutions policies.
· For information on deaccessioning objects, please see the Deacquisition Policy.